![]() ![]() It’s nice that you can synchronize all mind maps to e.g. To sort my thoughts, also for such blog articles I use SimpleMind Pro on the desktop and on mobile phone and tablet. Alternatively I use the app Pocket, if I just want to save the pages for a short time, in order to read them later once. Then I can always access them with a full text search. I also save important internet pages in Evernote. Since I’m not sure if I can always ensure that, I have a structured paper file as a backup, which is admittedly more time-consuming. As I said, in this case you always have to search for the document first on your PC or in Evernote and then for the paper document using the number. Then it is ensured that as few physical folders as possible are needed and that the document will probably be found faster (via the consecutive number) compared to my structured filing. Apply the consecutive number with the stamp to each document before scanning, then filing by number and not by subject area in folders. All not important but already scanned paper documents go directly into the trash.įor people who don’t want double coverage, I recommend the purchase of a Bates Numbering*. I put the important paper documents classically in folders, because I don’t know if I can still use Evernote, PC or something similar in my old age. Application for mobile scanning are mostly warranty receipts when shopping or receipts for travel expense accounting. When I am on the road, I scan the documents on my mobile phone with the app Scanbot (also with OCR-function also for multi-page documents) and save them in both places. The advantage with the ScanSnap Scanner is that the documents are also scanned directly via OCR and therefore the saved documents can be searched directly via full text search. I don’t just trust the proprietary Evernote system (who knows if this provider will still exist in 20 years), but I also automatically save the files locally and in the cloud. I scan my paper documents, which are important/I need to keep, with my ScanSnap IX500* (very fast double-side multi-feed scanner) and with a press of a button I place the documents directly into Evernote* and also into Dropbox*. In general, my recommendation is to start with the paper-based system in any case, because the principles are easier to apply and graphically more conscious (because the overarching goals are noted directly next to the daily tasks). I find the change (depending team size) every couple of months between paper-based and electronic systems beneficial, because it “cleanses” the process and promotes a renewed awareness of the principles. At home I linked my Amazon Echo* with Todoist, both for the shopping list and especially for the to-do list. If you first have to open an app for a long time or something similar it takes too long and the thought is often already lost. With this app my tasks on desktop, the tablet and the mobile phone are relatively easy to create (because that is the most important feature!). I then manage my personal tasks in Todoist*. While working in larger teams, I exclusively use an electronic task management system such as MS SharePoint (task lists with MS Office Integration) or Trello (Kanban Board), because task delegation and mutual transparency are very important there. It is important to work with pencil, because rescheduling is often in demand. Appointments and the derived tasks then turned into the daily planning. The principle behind the Covey template is first to note the important things / strategic goals and the associated tasks in the weekly plan (left column). I place the sheets in the lovingly configured Roterfaden-Taschenbegleiter. I created the week plan in this file and I print a DIN A4 sheet landscape for each week of the year. The basic principle of this system is based on Stephen Covey’s weekly planning from. If I am in a smaller team, I mainly work paper-based regarding my task management. I manage my tasks depending on my project environment. This article gives a brief overview of the tools and principles I use every day. I’m always asked how I organize myself with regard to my private and business tasks and how I manage my information. ![]()
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